Process Quickbooks Invoices

This bot takes invoice data from an Excel file, creates invoices in Quickbooks, and emails the invoices to customers.

Top Benefits

  • Improve productivity by 30%
  • Fast, efficient invoice processing
  • Accurate audits of invoice delivery
  • Scalable and customizable invoicing

Tasks

  • Read and validate Excel files to get customer details
  • Process multiple customers with many products
  • Process rates and quantities in each customer field
  • Add additional details to each invoice

Teams must process hundreds of invoices for customers. Use this bot to automate the process and spend your time on other tasks instead.

This bot takes invoice data from an Excel file, creates invoices in Quickbooks, and emails the invoices to customers.

The data used for the Excel spreadsheet must exist within the database, and that must have a valid email address already present. If it does not, the bot will close and move on to the next row. Accuracy is extremely important for the inputs in the Excel file.

Each customer will have their own sheet within the Excel file. Every customer will follow a specific template listed in that Excel file for the bot to run correctly. Error Handling use cases are present for missing or improper fields, so the bot will be able to continue running even when one record has an error.

This also includes the existence of classes. If a class does not exist, it must be noted within the spreadsheet. There is a readme file with additional details

Get Bot

Free

Bot Security Program
Level 1
Applications
Business Process
Category
Downloads
45
Vendor
Automation Type
Bot
Last Updated
December 7, 2020
First Published
November 13, 2019
Enterprise Version
11.3
Community Version
11.3.1
ReadMe
ReadMe
Support

See the Bot in Action

Quickbooks Invoice Code
Quickbooks Invoice Creation
Quickbooks Invoice Emailed
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Quickbooks Invoice Code
Quickbooks Invoice Creation
Quickbooks Invoice Emailed

Setup Process

Install

Download the Bot and follow the instructions to install it in your AAE Control Room.

Configure

Open the Bot to configure your username and other settings the Bot will need (see the Installation Guide or ReadMe for details.)

Run

That's it - now the Bot is ready to get going!

Requirements and Inputs

  • Google Chrome and Plugin
  • Excel
  • Customer Data
  • Manually Change your username and password
  • Quickbooks
  • Existing customer name and contact inside Quickbooks database